Building Use Guidelines for Indoor Gatherings During the COVID-19 Pandemic (Virginia Phase 3)
For all Church and Outside Group Meetings, Events, Programs, etc.
- All gatherings MUST be scheduled in advance with the office, including the maximum expected number of participants, room(s) being requested, and contact name and phone/email for group. Priority will be given to church gatherings, and non-church gatherings must be approved by the Congregation Council.
- Regular, thorough handwashing should be facilitated and encouraged throughout the gathering, and effective hand sanitizer made available.
- Attendees must wear masks/face coverings.
- Physical distancing is to be observed—at least 6 feet apart between individuals or groups living in the same household
- Food—If you will be offering food at your gathering, please say so when you reserve the space and follow these guidelines:
- Encourage people to pack their own food and beverage
- Use disposable packaging, plates, utensils, etc.
- Church gatherings may also serve food that has been plated and served according to CDC guidelines.
- Adhere to space capacity according to your reservation (different rooms have different limitations so please do not change rooms after you schedule)
- Cleaning- clean/disinfect frequently touched surfaces with disposable wipes known to kill COVID-19 during and following gatherings (please provide these for your group)
- Contact tracing—
- Church gatherings: everyone signs the sign-in sheet or the group leader signs in and follows the non-church gathering requirements.
- Non-church gatherings: groups are to maintain contact information for all participants. Attendance for each gathering must be taken.
- The church office and all groups have a mutual obligation to inform the other of any positive cases as soon as possible.
- Contact sheets will be put away at the end of each day and stored in a secure file accessible only by paid staff. Sheets will be retained for 21 days and then shredded.
**Important links for more information on COVID-19: